7 tools for this work
Front office and scheduling maths. No clinical tools, and no patient information ever.Free operations tools for medical and dental practices
These are practice operations tools: schedule fill, no-show impact, patient lifetime value, phone coverage and review flow. None of them diagnose, treat, or advise on care, and none of them ask for anything about a patient. Everything you type stays in your browser.
Every tool is free to run without creating an account.
Who this is for
Practice managers, office administrators, dentists, physicians and front desk teams.
What usually goes wrong
- Empty hygiene and follow-up slots still cost the full staffed hour.
- The phone rings during clinic and new patient calls go to voicemail.
- A new patient is worth years of visits, but acquisition gets judged on one appointment.
- Reviews decide which practice a new patient calls first.
7 tools built for this work, plus the broadly useful library.
Start here
The ones most people in this work should run first.
FreeSales and MarketingCalculatorNo-Show Cost CalculatorEmpty chairs, empty slots, empty pocketsEvery no-show is a slot you could have sold, plus the drive, plus the setup. See the yearly total and what reminders...Calculate it now
FreeSales and MarketingCalculatorMissed Call Money CalculatorSee what missed calls actually cost youPunch in how many calls you miss and what a customer is worth. See the real dollars walking to your competitors ever...Calculate it now
FreeBusiness and MoneyCalculatorCustomer Lifetime Value CalculatorWhat a customer is worth before they leaveStop pricing your marketing off the first sale. See what one customer is really worth over the whole relationship.Calculate it nowBuilt specifically for this work
Money and operations
FreeSales and MarketingCalculatorWhat Is a Lead Worth?The number that decides your whole marketing budgetWork out what one raw lead is worth to you. Once you know that, you know what you can spend to get one, and whether ...Calculate it now
FreeSales and MarketingPlannerStar Rating Goal CalculatorHow many reviews to get back to 4.8Enter your rating and count. See exactly how many new five-star reviews it takes to hit the number you want, and how...Plan it nowBroadly useful tools
Not built only for this work, but useful to almost any business.
FreeWebsites and DigitalQR toolQR Code MakerAny link, printable in ten secondsMake a QR code for your website, booking page, menu, review link, payment page or anything else. Free, no watermark,...Make it now
FreeSales and MarketingQR toolGoogle Review Link + QR MakerOne tap to your review pageTurn your Google Business Profile into a direct review link and a printable QR code. Put it on receipts, counters, i...Make it now
FreeSales and MarketingCalculatorLead Response Time CalculatorSlow replies are why leads go coldThe first business to answer usually wins the job. See what your reply time is costing you against a competitor who ...Calculate it now
FreeBusiness and MoneyCalculatorProfit Margin CalculatorMargin, markup and profit on anythingPut in a price and a cost. Get margin, markup, profit per sale and what it takes to hit a target margin.Calculate it now
FreeWebsites and DigitalQR toolWi-Fi QR Code GeneratorStop reading your password out loudPrint one card for the lobby. Customers scan it and join your guest network without anybody spelling a password.Make it now
FreeSales and MarketingGeneratorMissed Call Text-Back Script WriterThe text that saves the call you missedWrite the automatic text that goes out the second you miss a call. Get the after-hours version and the follow-up seq...Generate it now
FreeBusiness and MoneyCalculatorThe Rent ReceiptAdd up what you pay just to exist onlineWebsite builder, email tool, booking app, CRM seats, review software. Stack them up and see the yearly number they n...Calculate it now
FreeWebsites and DigitalScorecardWebsite ScorecardScore your site in two minutesTwenty checks that actually decide whether a visitor calls you. Pull your site up on your phone and go down the list...Score it now
FreeSales and MarketingCalculatorAd Spend & ROAS CalculatorIs the ad actually working?Return on ad spend, profit on ad spend, and the break-even point most people never check. Revenue ROAS lies. Profit ...Calculate it now
FreeBusiness and MoneyCalculatorBreak-Even CalculatorWhat you have to sell to keep the doors openYour fixed costs do not care how slow the month is. This shows the exact sales number where you stop losing money.Calculate it now
FreeSales and MarketingQR toolDigital Business Card MakerThey scan it, you are in their phoneBuild a contact card file and a QR code. One scan drops your name, number, email and website straight into their con...Make it now
FreeSales and MarketingCalculatorCost Per Lead & Cost Per CustomerWhat you are really paying to get a customerEverything you spend to get attention, divided by what you actually get. The two numbers every marketing conversatio...Calculate it nowQuestions people ask
Is any of this clinical?
No. Every tool here is scheduling, staffing or front office maths. Nothing here diagnoses or treats anything, and it must never be used for a clinical decision.
Can I enter patient details?
No, and there is nowhere to. Do not type names, dates of birth or record numbers into any tool on this site. These calculators take counts and dollar amounts only.
Is this HIPAA compliant?
That question does not apply, because these tools do not collect, transmit or store health information of any kind. They run in your browser. We make no compliance claim, because no system here has been formally assessed for one.
The tools show the leak
Fixing the connected system is the other half.
If new patient calls are hitting voicemail during clinic, the fix is coverage that works without adding a person at the desk.